RELX Group Administrative Assistant in Wan Chai, Hong Kong

Administrative Assistant


Location: Wan Chai, Hong Kong, Hong Kong

Essential duties and responsibilities

  • To perform receptionist duties when necessary such as handling incoming call enquiries.Greets and directs visitors to the company; manages reception area to maintain a professional image

  • Receive, sort and forward incoming mail

  • Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.)

  • Assist in the ordering, receiving, stocking and distribution of office supplies

  • Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc.

  • Assist in conference room reservations and coordinate meetings

  • Edit and update various spreadsheets such as vendor list etc.

  • Maintain records and files

  • Perform other related duties as required

  • May require to work as back up to handle Travel and Accommodation booking when Office Manger is out of office

Qualifications and requirements

  • High School diploma or GED

  • Excellent time management and multitasking skills

  • Working knowledge of mail processes such as postage machine, FedEx, UPS

  • Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, data entry

  • Ability to enter data efficiently, timely and correctly in order to meet deadlines

  • Good planning and organizational skills

  • Well-developed verbal, listening, and written communications skills

  • Ability to work independently or as a team player

  • Attention to detail and a high level of accuracy and confidentiality

  • Ability to maintain a professional appearance and manner

  • Ability to contend with a wide variety of people on various issues

  • Ability to work in a busy office with constant interruptions

  • At least 1 year working experience in an office environment