Citi HK GF - Executive Assistant - Citi Private Bank , Legal in Hong Kong

  • Primary Location: Hong Kong SAR of PRC,Hong Kong,Hong Kong

  • Education: Associate's Degree/College Diploma

  • Job Function: Administration

  • Schedule: Full-time

  • Shift: Day Job

  • Employee Status: Regular

  • Travel Time: No

  • Job ID: 18023195

Description

This position is for a Senior Executive Assistant, reporting to the Regional Citi Private Bank General Counsel. The role will be required to proactively provide all administrative and secretarial support to the Regional Citi Private Bank General Counsel and the legal team (7 HK, 3 SG and 2 Mumbai lawyers). The duties will be highly confidential in nature and will require a high level of discretion and judgment. There will be regular contact with staff at all levels including the senior management within Legal & Private Bank.

Job Responsibilities

  • Provides administrative support to the Regional Citi Private Bank Legal team

  • Manages the legal billings for the team

  • Prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring the manager’s attention

  • Maintains daily appointment calendar and meetings

  • Coordinates travel arrangements and prepares travel expense statements

  • Creates and maintains files of manager’s correspondence, records, etc

  • Assists with ad hoc reports, special projects, organizational charts, etc

  • Prepares and reviews materials for manager’s use in discussions and meetings

  • Coordinates work involving confidential company and personnel related information including performance appraisals, travel and expenses, vacation schedules, etc

  • Trains, coaches or guides other administrative support personnel

Qualifications

  • Significant senior level PA experience

  • Excellent knowledge of Microsoft packages

  • Excellent organizational skills and ability to work proactively without close supervision

  • Strong judgment and decision making skills

  • Strong interpersonal skills

  • Strong communication skills both verbal and written to be able to interact confidently with internal clients

  • Ability to manage conflict and work under pressure

  • Strong team player